Everything your club needs to run
From membership to the trailhead — one platform built for recreational outdoor clubs.
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Built for the way clubs actually operate
Members, activities, transportation, billing, and the trip itself — handled end to end, so your volunteers can spend less time on admin and more time outside.
Membership & passes
Member profiles, skill levels, and park passes in one place — and guests become full members without re-entering a thing.
- Rich member profiles and skill levels
- Park pass tracking and renewals
- Guest-to-member lifecycle with board approval
Activities
Typed activities with groups by skill, vetted leaders, registration windows, and automatic waitlists.
- Groups organized by skill level
- Leader vetting and approval
- Registration windows with waitlists
Transportation
A fair rotation lottery assigns bus seats and carpools, so the same members are not always left behind.
- Fair rotation seat lottery
- Bus seats with carpool overflow
- Transparent, repeatable allocation
Billing
Simple annual per-member pricing for you — while your club collects dues and activity fees through its own Stripe account.
- Annual per-member pricing
- Dues and fees via your own Stripe
- Automatic roster reconciliation
Trip resources
Maps, GPX tracks, and safety docs for leaders and members, plus a trip sheet that keeps working when the signal does not.
- Maps, GPX, and safety documents
- Offline-ready trip sheet (PWA)
- Everything for the day in one place
Messaging & media
Members reach the board and coordinators without exposing a roster, and activity photo galleries respect consent controls.
- Message the board by role
- Activity photo galleries
- Per-member consent controls
Hosted club website
A polished, hosted club website on your own custom domain — no separate host, plugins, or maintenance to juggle.
- Your own subdomain or custom domain
- Fully hosted and maintained
- Privacy-safe public calendar
The transport lottery
How it works
- 1 Members register for the trip and say whether they need a seat.
- 2 The queue is ordered least-recently-boarded first, with members who have never boarded ahead of everyone.
- 3 Seats fill from the top of the queue; anyone past the last seat is offered a place in a volunteer driver's carpool.
- 4 Leaders can re-run the allocation as late registrations arrive, then lock it.
- 5 Locking writes the rotation ledger, so the next trip starts from an already-fair queue.
A bus has fewer seats than your club has members, and someone has to decide who rides. Doing that by hand — or by whoever refreshes the registration page fastest — is how clubs end up with the same handful of people always left behind.
Summit Captain assigns seats from a rotation instead. Members who have never boarded lead the queue, then the least-recently-boarded, working forward until the coach is full. When the bus runs out, overflow rolls into carpools offered by volunteer drivers, so the trip is still on for everyone who registered.
Allocations can be run incrementally as registrations arrive, and the final lock writes the result to the rotation ledger — which means next trip's queue is already fair before anyone has to argue about it.
Trip sheets that work offline
How it works
- 1 Members install Summit Captain to the home screen — it is a progressive web app, not an app-store download.
- 2 The day's trip sheet is cached before departure: participants, groups, and emergency contacts.
- 3 At the trailhead the sheet opens with no signal, including the itinerary, seat and carpool assignments, and safety documents.
- 4 Attendance and notes recorded on the trip sync back once the phone is in range.
The place a leader most needs the roster is the place with no bars on the phone. Summit Captain installs to a phone like an app and caches the day's trip sheet before the group leaves the parking lot.
Out at the trailhead, the sheet still opens: participants and their groups by skill level, emergency contacts, the itinerary, seat and carpool assignments, and the safety documents for the route. Nothing depends on a signal that is not there.
Attendance and notes taken on the mountain sync back as soon as the phone is in range again, so the club's records are current without anyone retyping a clipboard on Monday.
A real website for your club
How it works
- 1 Your club gets a hosted site on its own subdomain the moment you sign up.
- 2 Connect a custom domain whenever the board is ready — no new host to buy.
- 3 Coordinators edit pages from the same admin they use for the roster.
- 4 The public calendar shows upcoming activities; the member roster stays private, and messages route to the board by role.
Most volunteer clubs are one webmaster away from a broken website. Summit Captain hosts yours — on your own subdomain from the first day, and on a custom domain whenever you are ready to point one at it.
Pages are edited in the same place you manage the roster, so a coordinator can update the trip guidelines or the joining instructions without a plugin update, a hosting bill, or a volunteer who happens to know HTML.
The public side shows what should be public: an upcoming activity calendar that invites new people in. Your membership list is never one of those things — there is no public roster, and visitors reach the board by role instead of by name.
Ready to bring your club online?
Simple per-member pricing and a hosted website on your own domain. Set your roster, your first trips, and your club site up before you pay a cent.